• Administrative Assistant - Xfinity Live!

    Posted Date 1 year ago(10/4/2017 10:31 AM)
    Job ID
    2015-2432
    Location
    US-PA-Philadelphia
    Venue Name
    Xfinity Live!
    Type
    Regular Full-Time
  • Overview

    XFINITY Live! Philadelphia is a dining and entertainment district located in the Wells Fargo Complex. Venues include 1100 Social, Broad Street Bullies Pub, PBR Bar and Grill, Victory Beer Hall and the NBC Sports Arena. If you are interested in working in a fun and fast paced environment then working for XFINITY Live! is where you need to be!

     

    We are looking for an Administrative Assistant to perform a variety of administrative duties for managers and/or staff of an assigned department and/or venue. 

    Responsibilities

    • Serve as first point of contact for callers and visitors contacting the office/department.  Respond to inquiries and provide information in a prompt and professional manner and according to established procedures.  Refer persons to appropriate staff members for further assistance or information.
    • Prepare a variety of correspondence, reports, and/or presentations which may include:
    • Gathering and summarizing information from various sources.
    • Analysis and summary of data.
    • Creating spreadsheets, charts, and/or graphics.
    • Entering, retrieving and/or manipulating data within software programs or databases.
    • Organize and expedite flow of work; follow-up on pending matters; communicate and interpret instructions; and communicate information to staff or clients in manager’s absence.  Maintain manager's appointment calendar and complete and submit expense reports; coordinate telephone/conference calls and incoming mail; set up and maintain filing systems, etc. 
    • Maintain an organized, clean, and professional work area.
    • Identify and assist in planning for the purchasing of supplies, equipment, facilities and services necessary to maintain an efficient office.
    • Complete and/or coordinate activities related to assigned projects; assist in establishing project timetables, action steps and status updates; follow-up, as appropriate, to ensure timely execution to meet established deadlines.
    • May monitor and report variances to departmental budgets or track departmental spend information to help maintain operating controls.
    • Promote team work and quality service through daily communications and coordination with other departments.      
    • Perform other duties as assigned.

    Qualifications

    High School diploma or equivalent plus one year of office clerical experience, or an equivalent combination of education and experience.  Some college preferred.  Must speak fluent English.

     

    Job requires ability to perform the following:

    • Strong ability to provide attention to detail.
    • Carrying or lifting items weighing up to 25 pounds.
    • Use a keyboard to generate documents, correspondence, reports, presentations, etc., mostly while sitting.
    • Handling objects, products and computer equipment/keyboard.
    • Must be able to safely move about the venue and/or assigned work area.

     

    Other:

    • Communication skills are utilized a significant amount of time when interacting with others; demonstrated ability to interact with guests, employees and third parties that reflects highly on the venue, the brand and the Company.
    • Excellent computer skills including MS Word, PowerPoint and Excel.  Ability to type at least 45 WPM.
    • Reading and writing abilities are utilized often when compiling correspondence or performing other administrative functions.
    • Basic mathematical skills are used frequently.     
    • May be required to work nights, weekends, and/or holidays.

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